Frequently Asked Questions

Please send an email to: registration@integrationworkshops.org.

We do provide Certificates of Participation after the workshop. They are produced on request on an individual basis.

Yes. Some presentations will be made publicly accessible in the download section of the workshop website, most of the presentations will be made available for download as PDF-files for 4 weeks. This applies to symposium/workshop participants only.

No. The proceedings are exclusively available as PDF-files.

If you are interested in proceedings of previous years, you can order them here:

• E-Mobility Integration Symposia
• Wind & Solar Integration Workshops

The download link will be sent out in a separate email to all participants in the morning right before the start of the workshop.

Yes. The papers are made available for download as protected PDF-files for 4 weeks.

All available abstracts will be published on the event website as soon as the authors have confirmed that their abstracts are ready to be shown on the website.

Contrary to the paper, there is no template for the presentation and you are free to use your corporate layout for drafting your slide deck, as usual. Nevertheless, we will provide some graphic files which can be inserted into the presentation in order to reference to the workshop. You can use these according to your preferences but it’s not a must.
For your presentation please use an aspect ratio of 16:9.

The scheduled duration of the presentations in each session is displayed in the interactive agenda and the conference app as soon as available. In general, it varies between 17 and 20 minutes, this time can be completely calculated for the actual duration of the presentation.

As the agenda is subject to slight changes in the 4 weeks preceding the workshop, please check back for the final duration approx. one week before the workshop.

In general, the full papers should not exceed the number of 8 pages.

The full paper of a speaker must have the minimum number of 3 pages.

The format of the full paper is A4.

Yes, as soon as you have been notified of the acceptance of your abstract for presentation, either oral or poster presentation, paper templates are provided on the Online Submission Platform as .docx and LaTeX-templates.

You find them on the welcome page after having logged in or on this website: Authors » Paper and Presentation Submission. In addition, you find all information, guidelines and templates on the workshop website here after 15 June 2026.

The following material has to be uploaded to the Online Submission Platform:

• your short CV (2 lines on current institution/position) for the introductory slides preceding each session
• a photo of you for the online and app agenda, the introductory slides and for the Speaker webpage (see 2025 page as an example)
  Format requirements:
  • head shot (the preferred detail can be defined in the upload feature of the conference platform)
  • .jpg, .png or any of the popular photo file formats

You will also have to prepare a power point presentation that needs to be uploaded by 24 September 2026 to the Online Submission Platform.

Congratulations! First of all, you need to register as a Speaker until 10 August 2026. One author per paper needs to register for the workshop, only one author per paper/submission-id is entitled to the reduced speakers‘ fee.

Now you have time to prepare and upload your full paper together with the 2 copyright forms (IET copyright form + the organizer’s copyright form) to the Online Submission Platform until 31 August 2026.

Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room or at the wardrobe of the conference hotel. The workshop program offers a poster networking reception on 29 September 2026 and some extended coffee breaks where you can discuss your poster with interested peers.

Please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop venue.

Now you have time to prepare and upload your full paper together with the copyright form to the Online Submission Platform until 31 August 2026.

Congratulations! First of all, you need to register as poster presenter. One author per paper needs to register for the workshop, only one author per paper/submission-id is entitled to the reduced poster presenters‘ fee. Deadline is 10 August 2026.

After the Call for Papers‘ deadline, the reviewers of the International Advisory Committee carefully read all submitted abstracts. Notifications on the acceptance of your abstract either for oral or poster presentation will be sent between 15 and 17 June 2026.

Sometimes it can take a while before emails are sent. If you have not received an email within an hour, please check:

• in your spam folder of your email account
• on the Online Submission Platform if your email address has been entered correctly
• all messages from the the Online Submission Platform are logged: left menu Your Account » Personal data » Emails.

You will get an email notification for your successful upload.

Free style, plain text, max. 3,000 characters. The abstract should be a short outline of the intended paper to give the abstract reviewers an idea of what to expect. It must not contain pictures, graphics or company names. To make abstract submission easier, we have compiled a checklist for the abstract submission.

Submit your abstract via the Online Submission Platform.

• Find more information on deadlines on the Call for Papers website.
• Find more information on the abstract on the Abstract Check List website.

Yes, as the number of seats for this event is limited, tickets are available on a first come, first served basis.

A Wind & Solar Workshop Networking Dinner will take place on Wednesday,  30 September 2026. Please note that you have to register separately for this event as it is not included in the general participation fee.

Yes. We plan several networking events (e.g. poster receptions) throughout the whole RE Grid Integration Week. All these events have no additional cost and are included in the general registration fee.

Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.

About 120 for the E-Mobility Symposium and 300-350 for the Wind & Solar Integration Workshop.

Yes. All participants (including speakers, poster presenters etc.) have to pay for their own expenses.

In Bali

• Coffee and lunch breaks are perfect to meet other participants.
• We also organize several poster receptions which provide an open atmosphere for getting in touch with other professionals.
• The networking event/dinner will take place on 30 September 2026. Find detailed information here.

The following material has to be uploaded to the Online Submission Platform:

• your short CV (2 lines on current institution/position) for the introductory slides preceding each session
• a photo of you for the online and app agenda, the introductory slides and for the Speaker webpage (see 2025 page as an example)
  Format requirements:
  • head shot (the preferred detail can be defined in the upload feature of the conference platform)
  • .jpg, .png or any of the popular photo file formats

You will also have to prepare a power point presentation that needs to be uploaded by 24 September 2026 to the Online Submission Platform.

Congratulations! First of all, you need to register as a Speaker until 10 August 2026. One author per paper needs to register for the workshop, only one author per paper/submission-id is entitled to the reduced speakers‘ fee.

Now you have time to prepare and upload your full paper together with the 2 copyright forms (IET copyright form + the organizer’s copyright form) to the Online Submission Platform until 31 August 2026.

Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room or at the wardrobe of the conference hotel. The workshop program offers a poster networking reception on 29 September 2026 and some extended coffee breaks where you can discuss your poster with interested peers.

Please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop venue.

Now you have time to prepare and upload your full paper together with the copyright form to the Online Submission Platform until 31 August 2026.

Congratulations! First of all, you need to register as poster presenter. One author per paper needs to register for the workshop, only one author per paper/submission-id is entitled to the reduced poster presenters‘ fee. Deadline is 10 August 2026.

Yes. Guidelines are sent to you by email.

Please send an email directly to Energynautics’ staff member Uta Betancourt (u.betancourt[at]energynautics.com), telling her title and number of the session you are interested in. The deadline is 10 September 2026. Please note that you have to be registered when sending your request.

• Coffee and lunch breaks are perfect to meet other participants.
• We also organize several poster receptions which provide an open atmosphere for getting in touch with other professionals.
• The networking event/dinner will take place on 30 September 2026. Find detailed information here.

Yes. Some presentations will be made publicly accessible in the download section of the workshop website, most of the presentations will be made available for download as PDF-files for 4 weeks. This applies to symposium/workshop participants only.

No. The proceedings are exclusively available as PDF-files.

If you are interested in proceedings of previous years, you can order them here:

• E-Mobility Integration Symposia
• Wind & Solar Integration Workshops

The download link will be sent out in a separate email to all participants in the morning right before the start of the workshop.

Yes. The papers are made available for download as protected PDF-files for 4 weeks.

All available abstracts will be published on the event website as soon as the authors have confirmed that their abstracts are ready to be shown on the website.

Yes. During the whole workshop our staff will take videos and photos that will later on be published on our websites and on our Flickr account.

For a small selection videos of previous workshops visit our Youtube Channel.

No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Please send an email to: registration@integrationworkshops.org.

We do provide Certificates of Participation after the workshop. They are produced on request on an individual basis.

No, we have decided to leave X (Twitter).

No. But we regularly submit posts in different other groups with regards to renewable energy.

Yes. Please register for the group here.

Yes. During the whole workshop our staff will take videos and photos that will later on be published on our websites and on our Flickr account.

For a small selection videos of previous workshops visit our Youtube Channel.

No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Contrary to the paper, there is no template for the presentation and you are free to use your corporate layout for drafting your slide deck, as usual. Nevertheless, we will provide some graphic files which can be inserted into the presentation in order to reference to the workshop. You can use these according to your preferences but it’s not a must.
For your presentation please use an aspect ratio of 16:9.

The scheduled duration of the presentations in each session is displayed in the interactive agenda and the conference app as soon as available. In general, it varies between 17 and 20 minutes, this time can be completely calculated for the actual duration of the presentation.

As the agenda is subject to slight changes in the 4 weeks preceding the workshop, please check back for the final duration approx. one week before the workshop.

We strongly prefer payment by bank transfer or SEPA direct debit. However, we also accept credit cards for online registrations. For on-site registrations, we accept credit cards and cash.

You may choose the lower fee applicable in the respective time scheme.

The students‘ participation fee is identical with the discounted participation fee for speakers. Upside: The students‘ fee has no time scheme, it remains at the same level throughout the whole registration phase.

Student rates are granted to students 29 and younger only. Proof has to be provided to registration@integrationworkshops.org before starting the online registration procedure. If approved, they will receive a student discount code for online registration at student ticket prices.

For academic staff beyond the age of 29 (post-docs, full-time employees (faculty or staff) of academic institutions with a valid university ID), a special Academics fee is offered.  Academics need to send their proof directly after online registration to registration@integrationworkshops.org in order to be granted the reduced academics fee.

Yes. Speakers and poster presenters will pay a reduced registration fee as long as they register until 10 August 2026. After that date, the fee for „Speaker/Poster Late Registration“ applies. Please note that only one author per paper submission-id can register as speaker/poster presenter.

Yes, but please note that the price will be higher when registering at the venue.

Find information on the fees on the corresponding website.
Stay informed on the fees and the start of the registration and registration deadlines  – subscribe to the workshop newsletter here.

The registration for the workshop will start on 15 June 2026 right after the publication of the first agenda outline.

You can register for the symposium/workshop online via the Fees & Registration page.

You can register online via awesome COMS

Yes. Guidelines are sent to you by email.

Please send an email directly to Energynautics’ staff member Uta Betancourt (u.betancourt[at]energynautics.com), telling her title and number of the session you are interested in. The deadline is 10 September 2026. Please note that you have to be registered when sending your request.

No, we have decided to leave X (Twitter).

No. But we regularly submit posts in different other groups with regards to renewable energy.

Yes. Please register for the group here.

After the Call for Papers‘ deadline, the reviewers of the International Advisory Committee carefully read all submitted abstracts. Notifications on the acceptance of your abstract either for oral or poster presentation will be sent between 15 and 17 June 2026.

Sometimes it can take a while before emails are sent. If you have not received an email within an hour, please check:

• in your spam folder of your email account
• on the Online Submission Platform if your email address has been entered correctly
• all messages from the the Online Submission Platform are logged: left menu Your Account » Personal data » Emails.

You will get an email notification for your successful upload.

Free style, plain text, max. 3,000 characters. The abstract should be a short outline of the intended paper to give the abstract reviewers an idea of what to expect. It must not contain pictures, graphics or company names. To make abstract submission easier, we have compiled a checklist for the abstract submission.

Submit your abstract via the Online Submission Platform.

• Find more information on deadlines on the Call for Papers website.
• Find more information on the abstract on the Abstract Check List website.

In general, the full papers should not exceed the number of 8 pages.

The full paper of a speaker must have the minimum number of 3 pages.

The format of the full paper is A4.

Yes, as soon as you have been notified of the acceptance of your abstract for presentation, either oral or poster presentation, paper templates are provided on the Online Submission Platform as .docx and LaTeX-templates.

You find them on the welcome page after having logged in or on this website: Authors » Paper and Presentation Submission. In addition, you find all information, guidelines and templates on the workshop website here after 15 June 2026.

Please send an email to: registration@integrationworkshops.org.

The organizer provides confirmation letters for the following cases:
a) A potential participant has submitted an abstract which was chosen for either oral or poster presentation. In this case, the submitter has received a corresponding notification email as of 15 June 2026.
b) A potential participant has registered for the workshop and the full payment is settled.

Both cases apply only after the publication of the first version of the agenda coinciding with the notification of acceptance of abstracts either for oral or poster presentation and the start of the registration process – as of 15 June 2026.

These confirmation letters serve as document for visa application.

We do not provide invitation letters. All participants have to cover travel and accommodation costs by themselves.